Bills and Bill Payments

Overview

TreasuryPath’s billing module lets you create and manage bills from vendors and counterparties. Bills flow through the same approval system as payments, so your team can review and approve bills before they are paid. Once approved, you can pay a bill directly from TreasuryPath by creating a linked payment instruction.

Creating a Bill

1. Navigate to Bills and click New Bill
2. Select the counterparty (vendor or supplier)
3. Enter the bill amount and currency
4. Optionally select the entity this bill belongs to
5. Attach a supporting document (invoice, receipt, etc.)
6. Click Save to create the bill in draft status

Bill Statuses

Bills move through a lifecycle similar to payments:

Bill Approval Workflow

Bills participate in the same approval system as payments. When a bill matches an active bill policy with a “Require Approval” action:

1. The bill’s status changes to Pending Approval
2. Assigned approvers see the bill on their Tasks page
3. Approvers review the bill details, amount, and attached documents
4. Once sufficient approvals are collected, the bill moves to Active status

If a bill matches a policy with a “Block” action, it moves directly to Blocked status.

Bill Policy Conditions

Bill policies can evaluate:

See Setting Up Payment Policies for details on creating policies.

Paying a Bill

Once a bill is in Active status:

1. Open the bill and click Pay Bill
2. Select the source account (where funds will be debited)
3. The destination is pre-populated from the counterparty’s payment profile
4. Review the payment amount and any FX conversion details
5. Click Submit to create the payment instruction

The payment instruction is linked to the bill via the bill reference. When the payment completes, the bill status automatically updates to Paid.

Linking Bills to Counterparties

Each bill can be associated with a counterparty - the vendor, customer, or other party you are transacting with. Counterparties have roles that describe the relationship:

• Vendor - A supplier of goods or services
• Customer - A buyer of your goods or services
• Investor - An investment counterparty
• Borrower - A lending counterparty
• Recipient - A general payment recipient

Linking bills to counterparties helps you track spend by vendor and maintain a clear audit trail.

Outstanding Amounts

Bills track an outstanding amount separate from the total bill amount. This supports partial payments:

• When a bill is created, the outstanding amount equals the total amount
• As payments are made against the bill, the outstanding amount decreases
• When the outstanding amount reaches zero, the bill is marked as Paid

Frequently Asked Questions

Can I attach documents to a bill?

Yes. Each bill supports a single file attachment. You can attach invoices, receipts, or other supporting documents when creating or editing a bill.

Can a bill be paid in multiple installments?

Yes. The outstanding amount tracking allows partial payments. You can create multiple payment instructions against the same bill until the outstanding amount is fully paid.

What happens if I cancel a bill?

Cancelling a bill moves it to Cancelled status. Any pending approvals associated with the bill are also cancelled. If a payment was already in progress, the payment follows its own lifecycle independently.

Do bills go through the same approval workflow as payments?

Yes. Bills use the same approval infrastructure (policies, approval steps, and the Tasks page). The difference is that bill policies use bill-specific conditions (bill amount, bill currency) rather than payment conditions.

Can I create a bill without a counterparty?

Yes. The counterparty field is optional. However, linking bills to counterparties is recommended for better spend tracking and reporting.